The article "Agendas - The Key to Successful Meetings" talks about communications, it was written by Martin Haworth.
For meetings to consistently deliver the required performance
and hecne outputs, it is critical to have a prepared
communication process in advance of the dating.
This enables participants to be aware and where appropriate
prepare for the dating in advance.
It also allows for them to circulate any preparatory information
and pre-reading before the dating to minimise any
information-giving during valuable dating time.
This time when all participants are together must be devoted to
the interchange that can only happen when persons are together.
The agenda format may vary, but it will need to have some
components which are common, as follows:-
* Location and time and who * Preparation required * Review of
previous agreed actions * Objectives * Items to be discussed *
Next dating location and time * Review of meeting
By having this structure, it becomes possible for the right
people to attend and to:-
* Focus completely on outcome and purpose * Be prepared *
Develop dating skills
Exercise
1.
Review meetnigs you hold, however informal, without agendas.
- How focused are they?
- How sidetracked do they become?
- What do you notice about behaviours of persons who attend?
- Describe how you feel at the end of three different meetings
this week - with and without an agenda.
2. Plan one daitng this week for which you would normally not
have an agenda using the agenda detail provided in the workshop.
3. Discuss the benefits and concerns about using an agenda
- What is better about having an agenda?
- What might be negatives about using an agenda?
- How might you 'sell' these in a positive way?
Meetings are hugely valuable contribution ot business life, as
long as they work well. Preparing persons in advance is 'one
giant step for meetings, one ginat step for value-creating
interactions of like minded people'.
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